Pitfalls in the use of electronic mail and voice messaging business

Added: 09-06-2007
Author: Lawrence Sherman
Category: Communication

Employers increasingly use e-mail to conduct business and communicate with employees. E-mail faster, more easily than Versatile Fax or send a hard copy. Its use has been facilitated by Microsoft, which provides seamless pipe interoffice coverage and the Internet, through the IBM Lotus notes, and many business service providers, like AOL. Small businesses and professionals also use e-mail regularly and often.

Companies doing business through their executive, professional, technical, administrative and support staff. Almost all use personal e-mail and frequent and regular voice messages using the Internet to gather information, communicate ideas, and send and receive information.

Quite clearly, the development of e-mail means that the business issues most secret and sensitive, not to mention a private conversation, held electronically rather than writing or by telephone. These electronic exchanges have the ability to work and accelerate the communication of Medicine. They also have the ability to explain or unintentionally releasing confidential information such as business planning, marketing information or other documents of value. Fear of communication between employees and / or third parties may be subject companies or even embarrassed by the spread of legal obligations zitokani material or is otherwise inappropriate.

Workers at every level using the Internet for business, personal opinion and pure entertainment. Length, anxiety and often boring work day, workers are often tempted to place illegal. Not only is there the possibility of losing critical time, but there is also the risk of offensive material to deliver the design and / or written.

This will require the employer the situation and implement clear policies and wise leadership-mail communications, confidential employee behavior while participating in this communication. When the rights of employers in the area is wide enough, not limit them. For example, with a legitimate need to know what employees do and say is important electronic, employers have no right to direct or restrict the availability of electronic communications generated. Conversely, as the less and the Electronic Communications Privacy Act (EPCA), USC et seq. which regulate unauthorized access to e-mail and voice messages that travel to the phone line. This law, with the country's break, they represent the punishment of evil and the role of government.

Employers also become a dangerous party of trade secret litigation, application key employees, and soldiers returning slandering the state happens outside e-mail or voice message or memorialized in electronic and computer records. Electronic or other secure transmission of information is the same as inviting competitors and competitors will see the company's important business documents or obtain workers' value. Lack of clear policy and implementation also calls unnecessary or unproductive use of time and energy from key staff.

If you need to be clear, this modern day dangers only emphasizes the need for each individual company has no policy governing employee use of e-mail, fax, electronic voice mail in other ways. Communication must be confidential and sensitive information protection, and make laws against abuse or misuse your e-mail, voicemail and computer companies must clearly special.

If you have any questions or concerns on Labor, Employment, or the Law of Civil Rights, contact us now for a consultation. Staff our law firm clients in the District of Columbia, Maryland and the nation.

Lawrence J. Sherman, Esq.

Washington, DC 20015-2601

(202) 785-0384 (Office Telephone)

shermanlaborlaw@msn.com (E-mail)

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